Scholarship Terms & Conditions Everything you need know

Terms & Conditions

This document outlines the Terms and Conditions for funding scholarships/bursaries administered by The Young Australia League J.J. “Boss” Simons Charitable Endowment Trust (“Trust”). All scholarships/bursaries will be referred to as ‘Scholarships’ herein.

You must read these Terms and Conditions in full. In accepting any Scholarship from the Trust, you warrant that you have read and understood and agreed to comply with these Terms and Conditions. The terms and conditions may be updated periodically. If you are under 18 years of age, your parent or legal guardian must read and consent to these Terms and Conditions on your behalf.

Accepting your scholarship

Successful Scholarship applicants will receive a letter of offer that details the Scholarship benefit and payment timing. If you do not wish to go ahead with the Scholarship you are offered, you must advise us immediately in writing.

How your scholarship is paid

All scholarship recipients will receive their funds via direct bank deposit. Once the recipients have been notified they are successful they will be required to provide bank details for the distribution of their funds.

At the end of each semester (or 6 months) in which you receive a Scholarship you will be asked to provide a report detailing how the Scholarship funds have been spent. It is the responsibility of the Scholarship recipient to provide this report to the Trust when requested. The report template will be provided with the letter of offer.

Keeping your contact details up to date

All hardcopy correspondence during the application process will be sent to your nominated address in your application.

Scholarship recipients must advise the Trust if they change their address or place of study during the course of their scholarship. This can be done by email to [email protected]

Publicity & Promotion

If you are offered a Scholarship, your Scholarship details including name, school and Scholarship awarded may be passed on to media and used by the Trust and/YAL and its associated organisations for promotional purposes, including but not limited to the Trust website and websites of our associated organisations. Your consent will be sought before we do so.

In some instances, your Scholarship details including name, school and Scholarship awarded may be used for promotional purposes by the Trust and its associated organisations. If you attend events held by the Trust, photos of you at the event (along with your name, school and Scholarship) may be forwarded to your school and /or used for promotional purposes by the Trust and its associated organisations, including but not limited to the Trust website, the YAL website and the websites of its associated organisations such as the City of Wanneroo. You will be informed if your details and /or photos are used for publicity or promotion. Your consent will be sought and if you do not wish to be photographed or have your details used in this way, you must contact our Chief Executive Officer in writing as soon as possible. Doing so will NOT affect your Scholarship or relationship with the Trust and its associated organisations.

Please note, if you are under 18 years of age, we suggest you discuss this with your parent or guardian.

Enrolment Requirements

All scholarships are awarded on the basis that you will maintain an enrolled status at the nominated institution or in your approved course of study. Your scholarship may be terminated if your enrolment status changes, for example if you discontinue your course of study or training.

Most scholarships require full-time enrolment. For university students to maintain full-time enrolment you must be enrolled in at least 18 credit points per semester (equivalent to 0.375 EFTSL). If you are enrolled in less than 18 credit points a semester, you are considered part-time.

Deferring Your Scholarship (University students only)

Requests for deferment of scholarship will be determined on an individual basis and at the unfettered discretion of the Trust.

Scholarships will not be paid while students are on leave of absence or on temporary withdrawal from their course of study.

Retaining your scholarship

To retain your scholarship, you must:

  • Maintain enrolment in an approved school, accredited training organisation or higher education institution in Australia;
  • Adhere to the academic and administrative policies of the school and/or education institution at which you are enrolled;
  • Maintain your residency status and advise the Trust within fourteen days if you change your residency status or material circumstances for the Scholarship was awarded for;
  • Provide confirmation of your circumstances during the term of the scholarship as requested, and
  • Provide details of any other scholarship, bursary, award funding in respect of your studies.

You must also meet any additional criteria as outlined in your offer letter.

Grounds for scholarship termination

The Trust may terminate your scholarship if you have:

  • Discontinued from your approved course of study or have inactive enrolment;
  • Failed to meet the eligibility criteria and conditions of your scholarship;
  • Failed to maintain satisfactory academic progress;
  • Been suspended or excluded from your course of study;
  • Received funding from other sources in respect of your study;
  • Been made an incorrect scholarship offer as determined by the Trust at its sole discretion; and/ or
  • Have provided incorrect, false or misleading information or withheld relevant information on your scholarship application or after receiving a scholarship offer.
  • Behaved in a way that brings the League into disrepute or in any way damages its reputation.

If your scholarship is terminated you will not receive any further payments. In cases where the funds have been fraudulently obtained or inappropriately expended you may be required to repay some or all of your scholarship.

Repayment of your scholarship

You are required to repay your scholarship within 4 weeks of receiving the payment if:

  • The payment is made to you in error or you have been overpaid;
  • Your scholarship is terminated;
  • You do not meet the conditions of the scholarship or are ineligible for the scholarship; and/or
  • You have been made a scholarship offer in error.

How does my scholarship effect my tax and/or Centrelink payments?

The Trust cannot provide you with advice on taxation or Centrelink matters. The information provided here is of a general nature only and does not take into account your individual circumstances.

In most cases, if you are enrolled as a full-time student, your scholarship payment will not be taxed. If you are not enrolled as a full time student, your scholarship payment will be taxed. You will also need to declare your scholarship as assessable income in your tax return.

Scholarship payments may impact your eligibility for Centrelink payments.

The Trust is not liable for the payment of any tax or any other obligations you may incur as a result of accepting a scholarship from us. You must seek appropriate financial advice prior to accepting a scholarship.

Further information can be obtained from the ATO website, the Centrelink website or the Social Security Law website.

Liability Waiver

In accepting a Scholarship from the Trust you agree to WAIVE, RELEASE, AND DISCHARGE the Trust, YAL its officers, associates and its associated organisations from any and all liability, including but not limited to, any liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may occur to you during or after the Scholarship period, including during or after any travel undertaken as part of the scholarship.

The Young Australia League J.J “Boss” Simons Charitable Endowment Trust

The Young Australia League J.J. “Boss” Simons Charitable Endowment Trust reserves the right to amend these Terms and Conditions for commencing and continuing scholarship holders by way of notice in writing setting out those amendments. Any questions about these Terms and Conditions should be directed to:

J.J. “Boss” Simons Charitable Endowment Trust
c/o Young Australia League Ltd.

Reply Paid 84593
45 Murray Street
Perth WA 6000

Or email the Executive Officer at [email protected] or call us on 08 9325 5911.