Scholarship Terms & Conditions Everything you need know

General Application T&Cs

Terms & Conditions

This document outlines the Terms and Conditions for funding the scholarship/bursaries administrated by YAL JJ ‘Boss’ Simons Charitable Endowment Trust (YAL).

All scholarships/bursaries will be referred to as ‘scholarships’ herein.

You must read these Terms and Conditions in full. In accepting any scholarship from the Trust, you warrant that you have read, understood and agree to comply with these Terms and Conditions. The Terms and Conditions may be updated periodically. If you are under 18 years of age, your parent or legal guardian must read and consent to these Terms and Conditions on your behalf.

Accepting your Scholarship

Successful Scholarship applicants will receive a letter of offer that details the scholarship duration and payment timing. If you do not wish to go ahead with the Scholarship you are offered, you must advise YAL immediately in writing.

Payment & Reporting

All scholarship recipients will receive their funds via direct bank deposit. Once the recipients have been notified they are successful they will be required to provide bank details for the distribution of their funds.

At the end of every month during the time you are a scholarship recipient, you must provide a report detailing how the scholarship funds have been spent. It is the responsibility of the scholarship recipient to provide this report to YAL. The report template will be provided with the letter of offer.

Keeping your contact details up to date

All correspondence during the application process will be sent to your nominated email address as provided in your application.

Scholarship recipients must advise YAL if they change their contact information or place of study during the course of their scholarship. This can be done by email to [email protected].

Publicity & Promotion

If you are offered a scholarship, your scholarship details including name, school and scholarship may be passed on to media and used by YAL and associated sponsors for promotional purposes, including but not limited to the YAL website and website of our associated sponsors. Your consent will be sought before we do so.

In some instances, your scholarship details including name, school and scholarship awarded may be used for promotional purposes by YAL and its associated sponsors. If you attend events held by YAL, photos of you at the event may be forwarded to your school and/or be used for promotional purposes by YAL and its associated organisations such as the donor who created the scholarship.

Your consent will be sought and if you do not wish to be photographed or have your details used in this way, you must contact our scholarship Coordinator in writing as soon as possible. Doing so will NOT affect your scholarship or relationship with YAL and its associated, sponsors.

Please note if you are under 18 years of age, we suggest you discuss this with your parent or guardian.

For further information please refer to YAL policies.

Enrolment Requirements

All scholarships are awarded on the basis that you will maintain an enrolled status at the nominated institution or in your approved course of study. Your scholarship may be terminated if your enrolment status changes, for example, if you discontinue your course of study or training.

Most scholarships require full-time enrolment. For university students to maintain full-time enrolment you must be enrolled in at least 18 credit points per semester (equivalent to 0.375 EFTSL). If you are enrolled in less than 18 credit points a semester you are considered part-time.

Deferring your scholarship

Requests for deferment of your scholarship will be assessed on an individual basis and at the discretion of the Trust.

Scholarships will not be paid while students are on leave of absence or deferment, from their course of study.

Maintaining your scholarship

To retain your scholarship, you must:

  • Maintain enrolment in an approved school, accredited training organisation or higher education institution in Australia;
  • You must advise within 14 days of any changes to details as provided in your application;
  • Comply with all obligations as outlined in your welcome letter;
  • Provide details of any other scholarship, bursary or award funding in respect to your studies;
  • Comply with all policies of YAL.

Grounds for scholarship termination

The Trust may terminate your scholarship if you have:

  • Discontinued from your approved course of study or have inactive enrolment via any means;
  • Failed to meet the eligibility criteria and conditions of your scholarship;
  • Been suspended or excluded from your course of study;
  • Behaved in a way that brings the Trust, YAL or associated sponsor/s into disrepute or in any way damage the reputations of the previous;
  • Not meeting the requirements of your scholarship as outlined in your scholarship ‘Welcome Pack’;
  • Had criminal charges brought against you;
  • Been made an incorrect scholarship offer as determined by the Trust at its sole discretion;

and/or;

  • Have provided incorrect, false or misleading information or withheld information on your scholarship application or after receiving a scholarship offer.
  • If your scholarship is terminated you will not receive any further payments.

In cases where the funds have been fraudulently obtained or inappropriately expended, you may be required to repay some or all of your Scholarship.

Repayment of your scholarship

You are required to repay your scholarship within 4 weeks of receiving your payment if:

  • The payment is made to you in error or you have been overpaid;
  • Your scholarship is terminated;
  • You do not meet the conditions of the scholarship or are ineligible for the scholarship;

and/or

  • You have been made a scholarship offer in error.

How does my Scholarship affect my tax and/or Centrelink payments?

YAL cannot provide you with any advice on taxation or Centrelink matters. The information provided here is of a general nature only and does not take into account your individual circumstances.

In most cases, if you are enrolled as a full-time student, your scholarship payment will not be taxed. If you are not enrolled as a full-time student, your scholarship payment may be taxed and you will need to declare your scholarship as assessable income in your tax return.

Scholarship payments may impact your eligibility for Centrelink payments.

YAL is not liable for the payment of tax or any other obligations you may incur as a result of accepting a scholarship from us. You must seek appropriate financial advice prior to accepting a scholarship.

Further Information can be obtained from the ATO website, the Centrelink website or the Social Security Law website.

Liability Waiver

In accepting a scholarship from the Trust you agree to WAIVE, RELEASE, AND DISCHARGE the Trust, YAL, its officers, associates and its associated organisations from any and all liability, including but not limited to, any liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may occur to you during or after the scholarship period, including during or after any travel undertaken as part of the scholarship.

Who selects the successful applicants?

A selection panel will review all applicants according to the criteria set out in the Application Form. The selection panel consists of representatives from various education sectors. After considering all applications, the selection panel will make recommendations to the Trustee Board of Directors. The selection panel may invite a number of applicants for an interview before making its final recommendations. The Trustee Board of Directors reserves the unvetted right to decide whether funding will be awarded in any given year and to which applicants.

Feedback on individual applications will NOT be provided. The selection process is confidential. No information provided by the applicants will be released to third parties without the informed consent of the individual applicant.

YAL JJ ‘Boss’ Simons Charitable Endowment Trust

YAL reserves the right to amend these Terms and Conditions for commencing and continuing Scholarship recipients by way of notice in writing setting out those amendments. Any questions about these Terms and Conditions should be directed to the Scholarship Coordinator:

JJ ‘Boss’ Simons Charitable Endowment Trust
c/o Young Australia League Ltd.

Reply Paid 84593
45 Murray Street
Perth WA 6000

OR email the Scholarship Coordinator at [email protected] or call us on 08 9325 5911